Privacy Policy

1. Introduction

Leaders of Tomorrow ("LOT", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you participate in our digital exchange program, visit our website, or interact with our services.

By participating in the Leaders of Tomorrow program, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

• Name, age, and date of birth
• Email address and contact information
• Country of residence
• Educational background and English proficiency
• Application essays and interview responses
• Profile photos (optional)

2.2 Program Participation Data

During your participation in the program, we may collect:

• Attendance records for Dialogue Sessions and Video Calls
• Participation in Discord channels and cultural exchanges
• Project planning and collaboration activities
• Feedback and survey responses

2.3 Technical Information

We automatically collect certain technical information when you use our platforms:

• IP address and device information
• Browser type and version
• Usage data on Discord and Google Meet
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect to:

• Process your application and determine eligibility
• Place you in appropriate Virtual Host Families
• Facilitate communication and program activities
• Track attendance and program participation
• Issue Certificates of Distinguished Achievement
• Maintain our alumni network
• Send program updates and important communications
• Improve our program and services
• Comply with legal obligations

4. Information Sharing and Disclosure

We may share your information in the following circumstances:

• Within Your Virtual Host Family: Your name, country, and basic profile information will be shared with your Facilitator and fellow participants in your Virtual Host Family.
• With Program Staff: Our Program Managers, Program Officers, and Facilitators have access to necessary information to run the program effectively.
• Service Providers: We work with third-party services (Discord, Google Meet) that process data on our behalf under strict confidentiality agreements.
• Legal Requirements: We may disclose information if required by law or to protect the safety of participants.

We do not sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.

All participants are required to maintain confidentiality and respect the privacy of fellow participants. Sharing personal information of other participants outside the program is strictly prohibited.

6. Your Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to program requirements)
• Objection: Object to certain processing of your information
• Data Portability: Request transfer of your data to another service

To exercise these rights, please contact us at [email protected].

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Alumni information may be retained indefinitely to maintain our global network.

8. International Data Transfers

As a global program connecting participants from 47+ countries, your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data.

9. Children's Privacy

Our program serves participants aged 14-24. For participants under 18, we may require parental consent for certain activities. We take special care to protect the privacy of younger participants.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: [email protected]
Program Email: [email protected]
Location: Baghdad, Iraq